An EyeforTravel Event |
Network with the best mind in travel technology and marketing |
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EyeforTravel's Travel Technology Summit 200911-12 November 2009, ExCel, London |
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Exhibitor InformationExhibiting will enable you to get your brand right in front of the high level travel professionals at the event. The busiest times for the Expo are during the conference breaks when all the conference attendees will be in the Expo area. Please stay up to date with the latest event information at; http://events.eyefortravel.com/wtm/travel-technology-and-marketing/ CONTENT
YOUR CONTACTSThere is an EyeforTravel team working on your event: Expo & Event Logistics/Production/Adverts: Event Director/Speakers: Sales: THE VENUEThe Conference and Exhibition are being held at the ExCel London. You can also obtain more details from the ExCeL centre: Address: Venue Contact: EXPO PACKAGEThe following is included in your package:
Also included is:
Additional equipment orders, Internet Connection as well as Audio Visual equipment need to be ordered separately with the Blitz AV at dwise@blitzcommunications.co.uk. Please see the Exhibition Extras section below for information on how to order these. The exhibition space is yours to do with as you choose. The only restriction is that whatever you bring must fit within your allocated space. EXPO STAFFAs an exhibitor, you are also given two staff passes to allocate to those you intend to man your stand. Please inform Penny Croxford by Wednesday 4th November of the full name, job title and email address of the people from your company obtaining these tickets so that we can send them confirmation. If we do not receive the names by this date then there will be no badges available at the registration desk and they will not be allowed access into the conference room. Should you require additional staff passes, these may be charged per additional person. Please contact Paul Lane on the details above for more information. EXPO TIMESPlease find below the exhibition opening time. Wednesday 11th November Thursday 12th November SET UP TIMESThursday 12th November All exhibits must be set by 9.00 on Wednesday 11th November to be ready for the registration coffee break. BREAK DOWN TIMESThursday 12th November The area must be cleared of equipment and rubbish by 19.00 on Thursday 12 November. Anything left after this time may be disposed of by the facility unless prior shipping arrangements have been made. Important: In fairness to your fellow exhibitors and Expo attendees, and in the interest of maintaining the integrity of EyeforTravel exhibitions, no one will be permitted to disassemble or remove their exhibit in whole or in part prior to the scheduled beginning of break down on Thursday 12 November. EXHIBITION EXTRASAUDIO VISUAL EQUIPMENT For all Audio Visual requests please contact: Danny Wise NB. Additional Audio Visual Equipment will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order. ELECTRICAL SERVICES You will not be required to order electricity in, however please be sure to bring a long extension cord, as you would need to be able to plug into the nearest electricity socket. INTERNET & PHONE ACCESS Telephone: 0207 069 5444 When ordering your Internet, please be sure to mention that you are exhibiting in the South Gallery 25/26, and that you are NOT part of the main WTM Exhibition. NB. Internet & Phone access will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order. ACCOMMODATIONIf you require accommodation during the event, please visit the WTM website at: http://www.expotel.com/wtm2009 in order to book a hotel room. SHIPPINGAll shipping is to be organized and paid independently by the exhibitor. If you are shipping in advance it is STRONGLY ADVISED to pre-arrange for return shipping from the venue, before attending the exhibition. It is also important to bring TRACKING NUMBERS with you in the unlikely event a package needs to be traced. Please also bring all necessary packing and shipping materials with you. It is not the responsibility of EyeforTravel to arrange shipment although we will be on hand to offer advice. ILS/Schenker have been appointed by Reed Exhibitions (organizer of World Travel Market) as the official freight handling contractor for World Travel Market. The following instructions are to assist all exhibitors/contractors in the smooth flow of freight to and from World Travel Market. If you are unsure of any of the below information then please do not hesitate to contact us: Attached you will find a shipping label, please attach this to all items you wish to send to the event. Please make sure that you fill in all the information on this form, so that there is enough information on the box, should the box get lost. All packages need to be sent to the Peruvian Wharf, where ILS/Schenker will arrange for it to be collected. Please note that ILS/Schenker will charge for this service, and will be in touch direct in order to arrange payment. Alternatively you can collect your package yourself, free of charge, however please be advised that it is quite a distance from the drop off point to the EyeforTravel conference room. Please ensure that the attached map is given to your courier company, so that they will be able to locate the official drop off point at ExCel. Please notify Caroline Martin at Schenker : caroline.martin@schenker.com what you have sent, and please make sure that you provide her with your tracking number, telephone number of the person receiving the package, and the room number where the package needs to be delivered, which is South Gallery 25 and 26. COMPANY OVERVIEW & LOGOExhibitors each get a 100-word overview and their company logo in the EyeforTravel Show Guide. OVERVIEW This is strictly 100 words (no more). The idea of the overview is to simply give a brief description of your company ‘products & services’. COMPANY LOGO Your company logo must be saved in an EPS format and saved in outlines. Please submit your company overview together with your company logo to Penny Croxford – penny@firstconf.com as soon as possible but before Friday 16th October at the very latest. EyeforTravel will not be responsible if your logo and overview is not received in time or in the right format. We also reserve the right to change your company overview if it is longer that 100 words. ADVERTISEMENTSThe Show Guide will be produced in A4 (210mm x 297mm), our designer has asked that all artwork be produced to this size. Please supply electronic artwork as a Press Optimized PDF with the fonts embedded. A COLOUR RUN-OUT OF THE AD MUST ALWAYS BE SUPPLIED WITH ELECTRONIC FILES. IF THIS IS IMPOSSIBLE A FAX IS REQUESTED TO MATCH FONTS FOR PAGE LAYOUT. Also note the following: If the advertisement is to cover the overall page, it should be supplied with crop marks and bleed of at least 3mm. Delivery address for hard copies: Delivery address for electronic files: penny@firstconf.com Deadline for receiving artwork is Friday 16th October If we do not receive your advert by the deadline stated or in the wrong format, we cannot ensure it will be in the showguide. INSERTS FOR DELEGATE PACKSIf you have opted for an insert as part of your Expo package, please note that they must arrive at the venue during business hours by Monday 9th November at the very latest! If we do not receive the inserts by the date stated and with the attached label, we cannot guarantee they will be placed in the Expo/Conference attendee packs. It is also important to bring the TRACKING NUMBERS with you in the unlikely event a package needs to be traced. If you are unsure whether your package includes an insert then please refer to your contract or contact EyeforTravel directly. INSURANCEWhilst we will take every precaution to protect your property during the event, we are not responsible for any loss or damages and recommend that you obtain insurance coverage. Such insurance is available through our insurer, Insurex Expo-Sure, who will be happy to provide you with a quote. You may contact Muriel Semple Tel: +44 (0) 1892 511 500 You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties, and you may wish to protect your investment against abandonment, cancellation or curtailment of the event due to reason beyond our control. DEADLINESFor your convenience I have put together a Check List with exhibition deadlines. It is important that you work to these deadlines:
FINALLYPlease remember to send any order forms (ie Internet Connection, AV etc.) and materials (i.e. Company Logo, Company Overview, Inserts etc.) by the deadlines stated. EyeforTravel cannot be held responsible for late returns. We are very excited to have you participate in this year's EyeforTravel Travel Technology Summit 2009 at World Travel Market and the team wish you the very best of success at the event. |
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